Provisioning Performance Manager

The Opportunity

We are currently hiring a Provisioning Performance Manager to join the Provisioning team in the Digital Customer Service Directorate of the Parliamentary Digital Service.

This is a new role accountable to the Head of Provisioning for the tactical and operational day-to-day delivery of a professional and customer-focussed service with specific responsibility for budgeting and data. But your work won’t stop there. Among your other responsibilities, you’ll:

• lead the Provisioning teams in the successful management of data on all types of assets across all customer groups
• lead the teams in raising orders for, track, validate, manage and receipt orders from suppliers, within agreed timeframes ensuring accuracy, completeness and compliance to policy as well as be the finance system superuser for the team being able to run reports for the team, resolve queries and support team members (after relevant training)
• keep accurate records of spend, compile draft forecasts, variances and commentary on a monthly basis across all budget lines, draft Medium Term Financial Plan bids and submissions as well as attend and contribute to budget deep dives with the Head of Provisioning.
• lead the Provisioning teams in the successful management of data on all types of assets across all customer groups as well as support the teams in the preparation of data for forecasting and planning the lifecycle replacement of end-user hardware.
• liaising with colleagues in Information Compliance and the Office of Chief Information Officer, respond to freedom of information requests that fall within Provisioning as well as taking responsibility for the periodic proactive publication of datasets on the website

What You Need

• experience of asset management including supporting processes and procedures to ensure delivery of an efficient, effective and economic service.
• experience in financial planning, forecasting and budgeting as well as experience of using Excel to manage data sets via pivot tables, Vlookups etc.
• demonstrates good planning and organisational skills to prioritise to meet deadline and cope with fluctuations in workload as well as an ability to work with autonomy and a degree of ambiguity.
• first-class relationship skills, including confidence to communicate at all levels across a range of business areas, in both verbal and written format as well as an ability to influence and persuade others to take a specific course of action when there is no direct line of command or control.
• an emphasis on customer service and improvement, with a demonstrable ability to affect positive change in a large complex IT organisation.
• the ability to pass security clearance, backed by the right to work in the UK

About The Team

This role sits with the Provisioning team in the Digital Customer Service Directorate of the Parliamentary Digital Service. The team is divided into Hardware Asset Management (HAM), Software Asset Management (SAM) and Mobile and Broadband (MBB) with this role expected to collaborate with all three teams and acquire a working knowledge of their processes. 

About Us

UK Parliament is steeped in history and tradition. It is an important part of UK life and we need to ensure as many people as possible can engage with its work. This is why we are at the start of a huge transformation programme powered by technology. The Parliamentary Digital Service (PDS) works with the House of Commons and the House of Lords with all their IT and digital needs. We are here to realise the digital ambitions of a modern Parliament and welcome you to join us in building a digital democracy.

Our Package

Please refer to our Candidate Information Pack for a full list of our benefits which include:

• up to 35 days annual leave in addition to bank holidays
• generous maternity pay policy up to 6 months full pay
• great pension scheme options (contributory and non-contributory)
• on-site subsidised gym, nursery, catering, post office, travel office and GP
• flexible options including hybrid working and family friendly policies

How To Apply

Please make sure you're clear on the requirements of the role. These can be found in the Job Description and Candidate Information Pack. To apply, you will need to show how you meet up to the first five criterion. Our application process is anonymous to prevent bias. You are not required to upload a CV but instead, you will enter your work and education history.

Apply By: 9th April 2024 at 23:55

Interviews: W/C 15th April

Format: Panel Interview (Remote)

Our Culture

For our people, we provide an amazing opportunity to bring their talents to an institution that sits right at the heart of society in the UK. We are helping to change UK Parliament and strengthen democracy. What matters here is your potential for growth and your commitment to playing your part in our ongoing success.

We are passionate about providing an environment which promotes inclusion, diversity and equality. Regardless of your age, gender, ethnicity, beliefs or any of the other things that make you, you. We welcome applications from people who feel under-represented in the workforce. This includes those who may feel disadvantaged because of their socioeconomic circumstances.